How to Apostille Corporate Documents in Florida

Gus Oros
May 3
2 min read

Updated: Jun 5

If your company needs to use corporate documents in another country, you will likely need an apostille. This is common for expanding internationally, opening accounts, forming partnerships, or meeting legal requirements abroad.

Because corporate documents vary, it’s important to prepare them correctly to avoid delays.

Step 1: Identify the Type of Corporate Document

Corporate documents can include:

Articles of incorporation
Certificates of status (good standing)
Corporate resolutions
Shareholder agreements
Business contracts

Each type may have different requirements before it can be apostilled.

Step 2: Determine If the Document Is State-Issued or Private

This is one of the most important steps.

State-issued documents (like certificates of status) → must be certified copies
Private corporate documents → usually require notarization

Submitting the wrong type of document is a common cause of delays.

Need help confirming your corporate documents are ready? We review everything before submission to help prevent delays and costly mistakes.

Florida Apostille Services

Call/Text: 239-273-4708

https://www.getfloridaapostille.com/

Step 3: Notarize Private Corporate Documents

If your document is not issued by the state, it must be notarized.

The notarization must:

Be completed by a Florida notary public
Include proper wording
Have a clear signature and stamp

Incorrect notarization is one of the top reasons documents get rejected.

Step 4: Verify All Information

Before submitting, make sure:

All signatures are present
All pages are included
Information is accurate and complete

Errors or missing details can delay the process.

Step 5: Submit the Documents for Apostille

Once your documents are ready, they must be submitted to the Florida Secretary of State.

If you handle the process yourself, you will need to:

Mail the documents to Tallahassee
Include required forms and fees
Wait for processing
Receive them back by mail

Standard processing can take 6 weeks or more, especially if corrections are needed.

Step 6: Choose a Faster and More Reliable Option

Corporate documents are often tied to business deadlines, making delays costly.

We simplify the process by:

Reviewing your documents before submission
Confirming all requirements are met
Helping avoid common mistakes

Our typical turnaround time is 10 business days or less, significantly faster than standard processing.

All completed documents are returned using FedEx with a tracking number, so you always know where your documents are.

Need It Done Faster?

If you’re working with a business deadline, faster processing options may be available depending on your situation.

For urgent cases, contact us directly so we can review your documents and timeline.

Ready to get started? We help businesses across all Florida counties process corporate document apostilles quickly and accurately.

Upload your documents now or call/text 239-273-4708